There are many ways to enhance your business. One of the best ways to improve your operations is to take a look at how you can upgrade your HR department. This department is invaluable for every aspect of your business – HR brings in great employees to keep your company going, handles employee issues, manages training and does payroll.
Although more man power can help, this shouldn’t be the first step you consider taking to improve HR. One of the best ways to enhance your HR team is to invest in an HR records management system. Let’s take a look at how taking this step can significantly boost your HR team’s productivity.
More effective employee searches
It’s difficult to find that perfect candidate to fill a position. Your search becomes even more difficult when your HR team has to physically sift through mounds of paperwork to narrow down your options. Not only is this time consuming, it increases the chances that your HR team will overlook a great candidate.
An HR records management system will compile and organize data related to applicants for an opening. This will allow for easy management based on qualifications, overall experience and other factors.
Better onboarding
Once you hire a new employee, you still have to integrate them into your company. Between your investment in the process and the number of hours your new employee is paid during this time, onboarding can be expensive.
An HR records management system enables you to efficiently move your new employee through the onboarding process. It does this by reducing redundancies and making it easy for the employee to provide information.
More efficient training
In order to optimize your employees’ ability to do their jobs, you must provide them with regular training. This both updates them with the latest processes and keeps information they have already learned fresh in their minds.
An HR records management system will make it easy for you to track and update an employee’s training status. When it is time to start a new training, the system can automatically alert the employee for you.
Legal compliance
The government has specific regulations for what data should be retained, and what should be destroyed.
An HR records management system will keep your company out of legal trouble by automatically deleting or protecting HR documents in accordance with the law.
Fewer misplaced HR documents
Your company’s HR department handles a high volume of documents every single day. This means that there are many opportunities to mix up, lose or accidentally destroy documents. Because they also handle some of your company’s most sensitive data – including the personal information of your employees – this can quickly cause a big problem.